Waters Corporation

  • Facilities Coordinator III

    Req. #
    9320
    Company Name
    Waters Division
    Category
    Facilities
    Location
    US-MA-Milford
    Type
    Regular Full-Time
  • Overview

    Waters Corporation is seeking an energetic Facilities Coordinator to assist in managing a new build in our Taunton location. Candidate must be highly organized and willing to take on multiple tasks. This position will also help support a newly formed but fast growing Corporate Real Estate Program globally. This role will work directly with the Sr Project Manager, Finance, Contractors and outside vendors. This is a very exciting opportunity to be part of a major construction build out and help mold the future of Corporate Real Estate at Waters. 

    Responsibilities

    Responsibilities:

    • Process all Waters direct buy items for the Taunton project including; obtaining new vendor paperwork, necessary W-9 forms, GSA qualification documents, set up in SAP System.
    • Generate Facilities purchase requisitions, purchase order change requisitions and manage approval process
    • Set up and maintain an electronic vendor files for teams to access pertinent information on all project transactions and purchases including drawings, quotes, purchase orders and invoices
    • Transmit approved purchase requisitions to Finance for issuing of purchase orders
    • Maintain an Excel spreadsheet tracking the value of the POs, PO numbers, description of material purchased, vendor name, date, etc for all Facilities projects 
    • Verify invoices against POs to verify values match, print invoice for approval signature, reconcile  discrepancies and modify POs if needed 
    • Process and follow up of automated reminders from the CRE database
    • Run and review monthly reports 
    • Track invoices from consultants when applicable
    • Maintain spreadsheet of key metrics from all transactions per project
    • Coordinate and track payment for document translations if applicable
    • Complete quarterly 10K report
    • Annual US field office budget support/normalization
    • Supporting field projects (i.e. generating PO’s, processing invoices, tracking capital spending)
    • Lease audits
    • Process expense reports
    • Track Non-Routine Approvals
    • Set up new vendors for capital projects and landlord rent payments
    • Generate quarterly reports of lease activity for Senior VP’s
    • Coordinate approval of estoppel certificates
    • Send out property questionnaires for potential new buildings

    Qualifications

     

    1. Bachelors degree preferred

    2. Construction or real estate experience a plus

    3. Proficient in Excel and Microsoft Office365

    4. Willing to work between Milford, MA and Taunton, MA locations

    5. Highly organized and detail oriented

    6. Able to multitask

    7. Will assist with Facilities functions when needed

    Company Description

    Waters Corporation (NYSE: WAT), the world's leading specialty measurement company, has pioneered chromatography, mass spectrometry and thermal analysis innovations serving the life, materials and food sciences for 60 years. With approximately 7,000 employees worldwide, Waters operates directly in 31 countries, including 15 manufacturing facilities, and with products available in more than 100 countries.

     

    Waters Corporation's businesses include Waters, TA Instruments, VICAM, ERA, and Nonlinear Dynamics.

     

    Waters creates business advantages for laboratory-dependent organizations by delivering ultra performance liquid chromatography (UPLC), high-performance liquid chromatography (HPLC), chromatography columns and chemistry products, mass spectrometry systems, laboratory informatics solutions, and comprehensive service programs to enable significant advancement in healthcare delivery, environmental management, food safety, and water quality.

     

     

    Diversity and inclusion are fundamental to our core values at Waters Corporation. Celebrating diversity is important to us. We thrive on it for the benefit of our employees, our products, our customers and our community. Waters is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or protected Veteran status. 

     

    Key Words

    CRE, corporate real estate, construction, finance, building, leases, facilities, workplace solutions

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